Overview

Executive Assistant:MON13972

Description

BOMBARDIER

We, at Bombardier, are proud to build and support world:class aircraft such as regional airliners, business jets and amphibious aircraft that are in service around the globe.

We are team players who put people first in our efforts to succeed as an organization and to grow as individuals.

If, like us, you are passionate about winning and have a drive for results, Bombardier is the place for you.

Provide a confidential administrative support to the Vice President. Accomplish complex administrative tasks, which require a thorough comprehension of the business activities and practices. Accomplish various tasks which do not necessary have clear instructions. May be required to manage situations or solve ambiguous problems requiring a good judgment.

In your role, you will:

Manage the agenda, e:mail and correspondence

Ensure the follow:up of the files entrusted to you by carrying out reminders, research and data collection

Oversee planning, coordination and organization of meetings by inviting participants, confirming attendance, drafting agenda and preparing documentation

Ensure the logistics of meetings (reservation and layout of the room, handing over documentation)

Plan for agendas according to guidelines, timelines and priorities

Organize and track trips (booking, route planning, accommodation, etc.)

Prepare expense accounts and forward them to the accounting group

Maintain confidential files and folders

Act as a liaison between high management, management, employees, external bodies and the public

Produce letters, documents, presentations, reports and graphics that require an extended knowledge of several office software

Compile and update data for various reports on the department activities

Recommend process improvements

Ensure that the files are up to date, verify and approve the current service expenses and update financial documents

See that requirements and internal guidelines are respected

See to the filing system and document management, including confidentiality, integrity

Ensure follow up on activities and files of his/her supervisor

Receive, forward and/or filter incoming calls and follow up on various information requests pertaining to the department

Transfer incoming calls to the proper employee.

Qualifications

As our ideal candidate,

College Diploma in office management or the equivalent

More than 8 years of relevant experience or equivalent combination of education and experience

Extended knowledge of computer applications, word processing, spreadsheet, database, and presentation software

Bilingual, English and French, spoken and written (perfect command of terminology, syntax, grammar and punctuation.)

Does your vision of the future include the challenges that Bombardier can offer you? If so, come join our team

We thank all applicants for their interest; however, only those under consideration will be contacted.

Bombardier is an equal opportunity employer and encourages women, Aboriginal people, persons with disabilities and members of visible minorities .

Whether your candidacy is moving on to the next step of the hiring process or not, we will keep you informed by email or by phone. Join us at careers.bombardier

Your ideas move people.

Job: Secretaries and Administrative Assistants
Primary Location: CA:QC:Montreal Dorval
Organization: Aerospace
Schedule: Full:time
Employee Status: Regular

Job Posting: 29.05.2017, 2:51:07 PM

Unposting Date
28.06.2017, 10:59:00 PM


To apply for this job please visit the following URL: https://www.tiptopjob.com/jobs/67637932_job.asp?source=trovit