Freight Payables Coordinator
Join Livingston and grow your career in the constantly changing world of international trade. Livingston is amarket leaderoffering customs brokerage, international trade consulting,complianceand freight forwardingservices aroundthe world. Livingston has over 3,000 employees at more than 90 key border crossings,sea ports,airports andother strategic locations in North America, Europe and Asia.
Our fast:paced and collaborative environment offers you the opportunity to work with leaders in the industry, receive recognition for achievements and develop your expertise in the complex and evolving world of trade. Learn how you can make an impact at Livingston.
JOB SUMMARY
The Freight Payable Coordinator handleshigh volume intercompany matching and produces complex freight transaction reports and follows up on outstanding issues to ensurethey are rectified in a timely fashion. The coordinator may also processvendor payments when necessary.
KEY DUTIES and RESPONSIBILITIES
:Reconcile, matchand work withoperations on intercompany transactions so items are cleared regularly.
:Prepare anddistribute unbilled freight transaction reports, andfollow:up withoperations to resolve.
:Performsome activities of processing freight payables, including:
:Match invoice with appropriate documents;
:Review and verify invoice payment information in appropriate system
:Confirmand/or obtainapproval(s) for invoices;
:Handlequeries regarding invoice, payments, credits, etc. Escalatecomplex issues or queries to Supervisor, Freight Payable.
:Investigatediscrepancies of invoice or billing. Address and resolvethe discrepancy. Escalateissues to Supervisor, Freight Payable.
:Performclerical duties such as filing, answering telephones, photocopying, faxing, etc.
:Performother related duties as assigned by management.
:Adhere to established policies and procedures.
KNOWLEDGE and SKILLS
:Excellent communication (oral and written) and interpersonal skills
:Excellent analytical and problem:solving skills
:Excellent organizational skills as well as the ability to set and manage priorities to meet all deadlines
:Ability to handle stressful situation with diplomacy and tact
:Advanced Excel skills, including pivot tables
:Working knowledge of enterprise resource planningsystem (CODA) would be an asset
WORK EXPERIENCE : MINIMUM REQUIRED
1 year of experience
EDUCATION
Required: Associates Degree or post:secondary education
CERTIFICATIONS DESCRIPTION
COMPETENCIES
Agility
Customer First Focus
Inclusion and Collaboration
Leading and Developing
Accountability
At Livingston, we are committed to fostering a flexible, growth:oriented environment where you can thrive. Our culture is built on respect, recognition, and collaboration, and we empower our team with trusted expertise, continuous learning opportunities, and long:term support. We offer competitive compensation, comprehensive benefits, and a transparent pay philosophy aligned with market data and job:related factors.
Base salary is one component of our total rewards package which also includes incentive opportunities, benefits, and professional development. Salary ranges are established by location and reflect relevant factors such as skills, experience, and market conditions. The good:faith salary range for this position is CAD34,580:52,000 CAD. Actual compensation will be determined based on these factors and may vary accordingly.
Diversity, Equity, and Inclusion at Livingston
We are proud to be an inclusive employer and welcome applicants of all backgrounds, experiences, and perspectives. We know some candidates, especially women and people of color, may hesitate unless they meet every requirement. If this role excites you, we encourage you .
Livingston is an equal opportunity employer committed to fostering an inclusive and accessible workplace. Accommod
Salary: Competitive
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