Purpose and Overall Relevance for the Organization:
To provide high:quality executive support to the Country Lead East Europe and contribute to the effectiveness and execution of the East Leadership Team. The role goes beyond traditional executive assistance and acts as an extension of the GM Office, helping drive leadership effectiveness, governance, and execution of key East priorities. The role combines strong Executive Assistant capabilities with leadership coordination, executive information management, stakeholder management and project / PMO support.
Key Responsibilities:
1. Executive Support and Priority Management:
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Manage the Country Lead’s calendar, meetings, travel, expenses and key stakeholder interactions, ensuring effective prioritization of time and business needs.
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Act as a key coordination point between the Country Lead and senior internal and external stakeholders.
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Prepare the Country Lead for key meetings, visits and priorities by organizing relevant information, agendas, logistics and materials in advance.
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Anticipate priorities, deadlines and conflicts, proactively proposing solutions and ensuring smooth day:to:day execution.
2. Leadership Governance, Action and Decision Tracking:
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Coordinate the East Leadership Team / FLM operating rhythm, including agendas, materials, logistics, inputs and follow:up.
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Translate leadership discussions into clear decisions, actions, owners and deadlines, maintaining structured tracking across teams.
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Follow up on commitments, identify overdue actions, dependencies or issues, and escalate where required.
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Support leadership workshops, offsites and senior management sessions.
3. Executive Information Management:
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Support the Country Lead in structuring and maintaining visibility on key East business priorities, projects, decisions and actions through structured executive trackers and governance tools.
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Consolidate inputs from functions into clear executive:level presentations, reports, dashboards, briefings and summaries.
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Ensure accurate, well:structured information is available to support faster and more effective management decisions.
4. Senior Stakeholder Management and Leadership Visits:
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Act as a trusted coordination and communication point between the Country Lead, East Leadership Team and senior internal or external stakeholders.
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Coordinate stakeholder inputs, actions and deliverables, communicating professionally and following up on commitments.
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Lead end:to:end coordination of senior leadership visits, including agendas, briefings, logistics, meetings, store/customer visits and related events.
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Ensure cross:functional alignment and high:quality preparation for leadership visits, workshops, offsites and strategic events.
5. East Strategic Projects / PMO Support:
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Support coordination and execution of selected East strategic, cross:functional and internal communications projects.
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Maintain project plans, timelines, milestones, action trackers, documentation and governance routines.
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Monitor progress, risks, dependencies, budgets and deliverables, escalating issues or decisions where needed.
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Coordinate stakeholders, drive follow:up on actions and deadlines, and prepare status updates, summ
Salary: Competitive
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