About Grace
Grace,established in 1854, is a Standard Industries company and a leading global supplier ofspecialty chemicalsand solutionsthat enableindustriesto enhance modern life. Our customers use ourcatalysts, engineered materials, process technologiesand fine chemicalsto manufacture everyday products:like renewable fuels, pharmaceuticalsandfood packaging: better, faster and smarter. Our thousands of employeeswork toharness the power ofsciencefor a better worldat our global headquarters in Columbia, Maryland and locations worldwide.
Grace Global Business Services (GBS)
At Grace Global Business Services (GBS) in Manila, Philippines, our teams play a critical role in supporting the organization’s worldwide operations. For more than a decade, GBS has been a trusted partner, delivering expertise in shared services, process excellence, and digital enablement. Our team members support business lines and functions across Grace, including Finance, Human Resources, Information Technology, Procurement, Supply Chain and more.
At GBS, you’ll have the opportunity to make an impact-working alongside global colleagues to help shape the chemical manufacturing industry.You’ll be part of a collaborative, team:oriented culture where safety comes first. We prioritize your well:being by offering competitive benefits and flexible working options that help you thrive. Here, you’ll find meaningful ways to grow your career, whether deepening your expertise in your field or exploring new roles.
Job Description
This role primarily supports procurement of goods and services in Europe and Asia locations, by managing requisitions. Main responsibility is to ensure that all purchase requisitions are properly reviewed for accuracy and converted to purchase orders within 24 hours upon receipt.
Responsibilities
– Manages queue of requests/requisitions from all Europe and Asia locations. In most cases, requisitions with complete information should be converted to purchase orders within 24 hours of receipt;
– Manages emergency and other time sensitive requisitions and requests and; appropriately communicates to the requestor;
– Communicates to buyers for exceptions and emergencies when support is needed;
– Ensures proper documentation of pricing and statement of work is included for purchase orders;
– Accurately creates purchase orders with appropriate supplier, line item descriptions, text, legal information, tax codes, etc. and other information needed to efficiently execute a purchase as well as payment;
– Ensures that preferred suppliers are used whenever possible. Works with the requestor to either justify not using the preferred supplier or change to a preferred supplier for the request;
– Provides links to appropriate documents : although this is the responsibility of the requestor, the buyer will provide guidance and support, including providing correct documents and guidance on completion and submission of documents;
– Confirms purchase order receipt, terms, and delivery, as required;
– Expedites as needed. Follows up with buyers to assist with domestic and international delivery logistics;
– Interfaces with end:users, vendors, and accounting personnel to aid resolution of purchasing and invoicing issues. Promptly addresses work cycles;
– Participates in suppler audits, as needed, including, but not limited to, ISO, Supplier Qualification and EH and S;
– Manages and tracks open order reports;
– Follows all policies and procedures for procuring materials;
– Performs work in a safe and professional manner. Participates in safety initiatives;
– Completes all required training and communication, including, but not limited to, ethics certification, ethics training, and safety training modules;
Required Qualifications
– Nice to have 1:2 years procurement experience with Indirect Materials or other relevant work experience (Examples inc
Salary: Competitive
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Category: Information Technology
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